From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. UKG Dimensions . Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. We are resilient and will adapt toget the most value from this new service. Collaborate, learn, and get support for your UKG solution! Start of fall term, Sept. 15th Oct. 15th. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. Functions are limited. So I have no idea what I am typing. Weplanto train employees and managers in administrative units who are new to UKG Ready in August in preparation for a September 2022 launch. Give your people the power to achieve the extraordinary. Users would simply use different URLs to access the system. Take a tour of our global workforce management solution. Click Submit Changes when you have finished, and an email will be sent to your supervisor for approval. This will bring you to the Time Off Request screen. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. Before you can log in, we'll need your company's code. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions. 10. While on the My To Do Items tab, click on the change request you wish to approve. In fall 2022, UO deployed a new enterprise instance of the UKG Ready automated timekeeping systemand expandeditsuse acrossadministrative units. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. These pending requests may be reviewed and approved similarly to steps 4 through 6. About this app. Give your people the power to achieve the extraordinary. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Find the product that best fits your needs. Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. The HR Fair Labor Standards Act webpage describes FLSA status and is a good resource for understanding this. Its powerful capabilities allow you to effortlessly bring your best to work and enjoy life bringing the balance you need. We think youre pretty special when youre a UKG Customer. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Head to our Support page. Phone Hours are from 9:00 a.m. to 4:00 p.m. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. Discover the self-paced and instructor-led training available for all UKG Dimensions products in this course list. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. 13. . While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Time collection method, physical clock or web clock, is a decision each department will make. Under the drop down that says "Activity", you would hit "Browse". During installation, the UKG Ready mobile application prompts for access to user location. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. Comments added will be visible to both your manager and payroll administrator. Click on the link called Request Time Off. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Thats why we build products designed to inspire your people and your organization to grow and thrive. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. An email will be sent to your supervisor for approval. The Request Time Off dialogue box will appear that will capture the details of your request. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. For help, e-mail knowledgepass@ukg.com Because multiple IDPs are supported within the same tenant, multiple links can be included. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. 7. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. Clocking out for unpaid meal breaks is adepartment decision. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. This eBook provides business leaders with an overview of the laws governing Canada's employment process. Departments may also allow their employees the option of using their mobile phone. Time entries are generated each day for employees clocking in and out, and when any employeetake leave or isgranted a holiday. Most non-exempt universityemployees already using UKG Readyclockin and out. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. Safety starts with understanding how developers collect and share your data. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. About 200classified employees are paid current from the 1st to 31stwithout a lag. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. Read the Gartner Critical Capabilities analysis for UKG Pro. Discover how UKG checks all the boxes in the Market Guide. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. We call it UKG Ready or Ready for short. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. Most Officers of Administration and some Classified employees are exempt. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. When I first downloaded the app for work, it worked fine. Employeesnew to UKG Ready will needlearn to use it. 9. Time, attendance and scheduling dont have to slow down productivity. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Managers can take care of exceptions as they come up . UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. If you do not have the full report open, you will not be able to approve entries. Authentication is the action of verifying the identity of a user or process. This allows full suite. Will Iclock in and out for mealand break periods ? As leaders in culture, we help customers to realise whats possible when they invest in their own people. Once there, review for accuracy. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. UKG Dimensions Directory Services. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Discover the benefits of a one-touch solution. The app ends up having me log in twice and on the second attempt. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. Currently there is no plan to require faculty or GEs to use the system for leave reporting. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. Click on the Change Request button on the top right-hand corner of the screen. In departments adoptingthe web clock, employees will use their university computer to clock. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. RequestTime Off (Sickand Vacation Leave). To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. How can employees access their time records ? Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Filter: All Files The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. UKG Ready. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. Using this strategy, no hourly employee will experience a one time decrease in the number of paid days in their pay check when we transition to a new pay period. 6. 11. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. We want to pay employees as quickly as possible with the shortestpossible lag. Forgot your password or need help resetting your credentials? To review an employees time entry in more detail, select the timesheet icon next to the entry in question. Data privacy and security practices may vary based on your use, region, and age. Stay informed and put people first in all you do. Employees in positions designatedNon-Exempt from FLSA or FLSA subject (overtime eligible) will clock in and out so the systemcan automaticallycalculateovertime and other premium earnings like shift differentials. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. Employees in units already using UKG Ready won't notice any change in the software. It is the rightway to operate a large and complex payroll. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. DIDP supports email, text, and token . Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. Please contact your employers HR/payroll department if youre having trouble logging in. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. Select the date you wish to make the change for, and click the arrow to proceed. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. Authentication. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. Employees will more easily see available leave balances when requesting time off. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. And the app doesn't allow you to approve your time card anymore. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. When I log in to the app, it shows me an error message that does not fully fit the screen. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. To cancel an approved time off request, navigate to the Home screen. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. This is going to bring up this months timesheet. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. Exclusive new research from Forrester shows an 89% return and payback within 6 months. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. UKG Dimensions provides an integrated set of procedures and practices to accurately . The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. Once these units are settled and using the system successfully remaining units, including academc units,will on board. Navigate to your timesheet and hit the option to submit a change request. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. the system has allowed us to tighten our policies and reduce excess costs . Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. To clock out, repeat steps 1 3. Here you will see pending requests for time off, change requests, and time entries from your employees. We think youre pretty special when youre a UKG Customer. To view pending change request items, click on the notification bell in the top right-hand corner. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). Overtime must be authorized in advance by theemployee's manager. In office environments employees can use their desktop computers. All departments using UKG Ready will adopt a standard pay period for hourly employees. A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Notes: With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. There is no need to clock out for breaks as this is paid time. 5. This problem prevents me from viewing my schedule and time card and also from making requests off. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; If you do not see an Approve button, you may be on the incorrect screen. . To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. Link text is customizable.